Managing
growing volumes of files and folders in the human resource development department
One of
the important tasks in the HR department is to maintain the important documents
related to the company’s employees and employee-related policies. Most HR
managers now maintain most the documents online (often scanning paper documents
to keep them in an electronic form).
An HR
department basically takes care of employees’ entry-level documents such as
resumes and documents used for verifications. The department also needs to
maintain their own documents, such as appointment letters, and performance
reviews.
Most
managers maintain their files reasonably systematically – either in their own
machines or in the local network. Nowadays managers also maintain files and
folders online because that helps them access these files when they are on the
move and to share them with others in different locations.
This is
where something like Organyze comes to HR departments’ rescue. It helps them maintain
documents online, both for easy access from anywhere, and for backup.
Document
management software helps the HR department to
·
Find
files and folders when they need them, and save precious time
Organyze helps you find
files, folders and emails very fast. How? It enables automatic labeling of
files, and also allows you to label and bookmark files manually if that is what
you prefer, and to attach comments through which you can search to get exactly
the file (or a shortlist of files) you need – very, very fast. You don’t even
have to remember what file name you had given a file when you had created it
months or years ago. The software also fetches a list of documents with your
chosen keyword in the file name or content.
The
HR department’s problem solved – quickly and easily.
·
Easy
way to back up files and folders
The Organyze backup
feature allows maintaining a backup of the information in a machine or a
network within the local network or off-site. And it lets you do this
automatically at a scheduled time daily, with an option for a manually
triggered backup when required.
The
HR department ensures it doesn’t lose important documents because of someone’s forgetfulness!
·
Sync
important documents within a system, from one machine to another or to an external
device
The sync feature in
Organyze synchronizes all the files and between one machine and another,
offline or online. And it offers a safeguard that many other sync software
products do not have – if a document gets deleted in one machine, it does not
automatically get deleted from the other machines.
The
HR department can ensure that everyone is on the same page all the time.
